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WibitCS Company Policy:

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Effective Date: [2020]
Applies To: All freelance contractors engaged with WibitCS

1. Purpose

At WibitCS, we collaborate with freelance professionals to access specialized skills and support our dynamic projects. This policy outlines our best practices to ensure consistency, clear communication, and high-quality outcomes from freelance engagements.

2. Scope

This policy applies to all freelancers, consultants, and independent contractors working with WibitCS, regardless of project type or duration.

3. Engagement & Agreements

  • Every freelance engagement must be based on a signed agreement or Statement of Work (SoW).

  • Agreements should clearly define deliverables, deadlines, payment terms, and intellectual property rights.

  • Freelancers must comply with WibitCS confidentiality and data security requirements.

4. Communication & Collaboration

  • Freelancers are expected to maintain timely, professional communication.

  • Primary communication tools include: [email, Whatsapp Zoom,etc].

  • Regular check-ins or progress updates are expected, especially for long-term or strategic projects.

5. Project Management & Tools​

  • Any blockers or delays must be communicated as early as possible.

  • WibitCS project leads are responsible for setting expectations and reviewing progress.

6. Quality & Feedback

  • Deliverables must meet agreed-upon standards and align with WibitCS brand and quality guidelines.

  • Constructive feedback will be provided to support professional growth and ensure alignment.

  • Freelancers are encouraged to seek clarification early and ask questions if uncertain.

7. Availability & Time Zones

  • Freelancers are not required to work set hours but must be available for key meetings or check-ins, especially during agreed overlapping hours with WibitCS teams.

  • Time zone differences should be respected and managed with asynchronous communication where possible.

8. Invoicing & Payments

  • Invoices should be submitted according to the agreed schedule (e.g., monthly, milestone-based).

  • Invoices must include all necessary information for processing, including project code or reference, freelancer contact, and payment details.

  • Payment will be made within [15 days] of invoice approval.

9. Data Security & Confidentiality

  • Freelancers must use secure connections and devices.

  • Access to WibitCS systems and files should be limited to what's necessary for the project.

  • All confidential information must be handled responsibly and not disclosed without authorization.

10. Intellectual Property

  • Unless otherwise agreed, all deliverables created for WibitCS become the property of WibitCS upon payment.

  • Freelancers may not reuse or publish any part of the work without written permission.

11. Professional Conduct

  • Freelancers are expected to act in a professional manner consistent with WibitCS values.

  • Discrimination, harassment, or unethical behavior will not be tolerated.

12. Review & Termination

  • Freelance engagements may be reviewed periodically for performance and fit.

  • Either party may terminate the agreement with prior notice, as outlined in the contract.

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Policy Owner: WibitCS Founder
Last Updated: [2020]
Questions? Contact info@wibitcs.com]

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